ROC Compliance Calendar: Key Dates and Deadlines You Should Know About

ROC Filing

 At SAPTAX HUB, we understand that managing ROC (Registrar of Companies) compliance can be complex. Staying on top of key dates and deadlines is crucial for ensuring your company's adherence to regulatory requirements and avoiding penalties. Here’s a guide to help you navigate the ROC compliance calendar effectively, especially for ROC Filing in Delhi.

1. Annual Return Filing

Due Date: Within 60 days of the Annual General Meeting (AGM) but no later than 30th September of each financial year.

What to Do: Every company is required to file an Annual Return with the ROC, detailing financial statements, shareholder information, and the director's report. Ensure that this is done promptly to maintain compliance and avoid fines.

2. Financial Statements Filing

Due Date: Within 30 days from the date of the AGM.

What to Do: Along with the annual return, companies must file their financial statements, including the balance sheet, profit and loss account, and cash flow statement. This is essential for providing a clear picture of your company's financial health.

3. Board Meetings

Due Date: At least one board meeting every quarter.

What to Do: The Companies Act mandates that the board of directors must meet at least once every quarter. Ensure proper documentation of these meetings as records must be maintained and presented during audits or ROC reviews.

4. Director KYC Compliance

Due Date: Annually, by 30th September.

What to Do: Directors must complete their KYC (Know Your Customer) compliance annually. This involves updating their personal details with the Ministry of Corporate Affairs (MCA) to ensure they are accurate and up-to-date.

5. Corporate Tax Returns

Due Date: Typically, by 30th September of the assessment year.

What to Do: Though not directly an ROC requirement, ensuring that corporate tax returns are filed timely is essential for overall compliance. This includes filing income tax returns and paying any applicable taxes.

6. Change in Company Details

Due Date: Within 30 days of the change.

What to Do: If there are changes in the company’s details, such as a change of address, director, or share capital, these must be reported to the ROC within 30 days of the change. Prompt reporting helps avoid non-compliance issues.

7. Filing of Resolution

Due Date: Within 30 days of passing the resolution.

What to Do: Any special resolutions or ordinary resolutions passed by the board must be filed with the ROC within 30 days. This includes changes like altering the company’s memorandum of association or issuing new shares.

8. Appointment and Resignation of Auditors

Due Date: Within 30 days of the appointment or resignation.

What to Do: Ensure that any appointment or resignation of auditors is reported to the ROC within the stipulated timeframe. This keeps the records accurate and up-to-date.

9. Annual Compliance Certificate

Due Date: Within 30 days of the AGM.

What to Do: Certain companies must submit an annual compliance certificate, confirming that all statutory requirements have been met. This is particularly important for companies that are not subject to a statutory audit.

10. Payment of ROC Fees

Due Date: At the time of filing documents.

What to Do: Ensure all necessary ROC fees are paid at the time of filing returns or other documents. Delays in payment can lead to penalties and interest charges.

Conclusion

Adhering to these key dates and deadlines is vital for maintaining compliance and avoiding any legal complications. At SAPTAX HUB, we offer expert services in ROC Filing in Delhi to help streamline these processes and ensure you meet all regulatory requirements. For more information or assistance with ROC compliance, contact us today.

Comments

Post a Comment

Popular posts from this blog

Stamp Duty and Notary Charges for Partnership Deeds in India

Image
 When starting a partnership business in India, one of the first legal steps is drafting and registering a partnership deed. This deed outlines the roles, responsibilities, and profit-sharing ratios among the partners. However, many new business owners are unsure about the associated partnership deed charges , including stamp duty and notary fees. In this blog, we’ll simplify these charges so you can plan your business finances wisely. What is a Partnership Deed? A partnership deed is a legal document that governs the relationship among partners. It includes vital information such as: Names and addresses of all partners Nature of the business Profit and loss sharing ratio Capital contribution of each partner Rules regarding admission, retirement, and dispute resolution While drafting the deed is essential, getting it stamped and notarized gives it legal weight and can protect you in case of future conflicts. Stamp Duty on Partnership Deed in India Stamp duty ...
Read more

Cost and Process of LLP Registration in India: What You Should Know

Image
 When starting a business in India, choosing the right legal structure is one of the most important decisions. One of the popular options for small and medium businesses is the Limited Liability Partnership (LLP). LLP registration provides a blend of the flexibility of a partnership and the limited liability protection of a company. In this blog, we will guide you through the cost and process of LLP registration in India, and explain how an LLP Registration Consultant or CA Firm in Delhi NCR can assist in making the process smoother. What is LLP Registration? LLP registration is the process of legally establishing a business as a Limited Liability Partnership, which is governed by the Limited Liability Partnership Act, 2008. This business structure offers personal liability protection for its partners, meaning that the personal assets of the partners are safeguarded against business liabilities. It is an ideal structure for small businesses, startups, and even large firms look...
Read more

How to Respond to LLP Audit Queries

Image
 During an LLP audit, auditors may raise queries regarding various aspects of your financial records. How you respond can significantly impact the audit outcome. Here’s how to effectively handle audit queries while ensuring compliance. Preparing for Audit Queries Understand Common Audit Queries Familiarize yourself with typical questions auditors ask, such as: Clarifications on specific transactions. Requests for supporting documentation. Inquiries about internal controls and policies. Organize Documentation Ensure that all relevant documents are organized and easily accessible. Create a checklist of documents that may be requested during the audit. Responding to Audit Queries Be Prompt and Professional Respond to audit queries promptly to demonstrate your commitment to transparency and cooperation. Maintain a professional tone in all communications. Provide Clear Explanations Offer concise and clear explanations for any discrepancies or unusual transactions. Use supporting docume...
Read more